A structured checklist that assigns tasks to HR, IT, and managers — and tracks who's done what. Free.
Start Onboarding BetterEvery company has these problems. Most just accept them.
IT thought HR was handling equipment. HR thought the manager put in a ticket. The new hire sits at an empty desk refreshing their phone.
Someone made a checklist once. It lives in a shared drive nobody checks. Half the links are broken and three steps reference a tool you switched off of.
No single person owns the process. Everyone assumes someone else has it covered. The new hire pieces together their own onboarding from Slack messages.
Built for the way onboarding actually works — across teams, across days, with clear ownership.
Create your onboarding checklist once, then reuse it for every new hire. Customize per role or department without starting from scratch each time.
Every task is owned by someone — HR, IT, the hiring manager, or the new hire themselves. No more "I thought you were doing that."
See at a glance what's done, what's overdue, and who's behind. One dashboard for the entire onboarding process across every active new hire.
See what's due on Day 1, Day 3, and Week 1. Tasks are organized chronologically so nothing falls through the cracks during that critical first week.
No lengthy setup. No training required. Just open, customize, and go.
Start with a pre-built onboarding checklist or create your own from scratch. Templates cover standard onboarding flows for most teams.
Tag each task to HR, IT, the hiring manager, or the new hire. Everyone sees exactly what they're responsible for and when it's due.
Team members check off tasks as they go. The dashboard shows real-time progress so you always know where things stand.
You've tried docs. You've looked at enterprise HR software. Here's how this is different.
| Feature | Google Docs | BambooHR Onboarding | Onboarding Checklist (Visimade) |
|---|---|---|---|
| Price | Free | $$$ per employee/month | Free |
| Task assignment by role | Manual / honor system | Yes | Yes — HR, IT, Manager, New Hire |
| Completion tracking | Strikethrough text | Yes | Yes — real-time dashboard |
| Timeline / due dates | No | Yes | Day 1, Day 3, Week 1 views |
| Reusable templates | Copy-paste the doc | Yes | Yes — one-click reuse |
| Setup time | Minutes (but fragile) | Days to weeks | Minutes |
| Requires IT / admin setup | No | Yes — HRIS integration | No — just open and use |
Yes. The onboarding checklist app is completely free to use. No credit card, no trial period, no feature gates. You get the full experience at no cost.
There's no limit. You can run multiple onboarding checklists simultaneously for different new hires, each with their own timeline and task assignments.
Absolutely. Create different templates for engineering hires, sales hires, executives, or any other role. Each template can have its own tasks, timelines, and role assignments.
Team members will need a free Visimade account to check off tasks and see the dashboard. It takes about 10 seconds to sign up — no approval process needed.
Spreadsheets don't assign tasks to specific people, track completion in real time, or organize by timeline. This tool is purpose-built for multi-team onboarding coordination — not a general-purpose grid you have to hack into shape.
Yes. The checklist system is flexible enough to handle offboarding, role transitions, or any other multi-step process that involves multiple people. Just create a new template.