Track budgets, log hours, and monitor burn rate across all your clients. Free for your team.
Start Tracking Free →Agency profitability dies quietly — in spreadsheets nobody updates, projects nobody flags, and budgets nobody checks until it's too late.
Someone changed a column three months ago. Half the numbers are wrong. Nobody knows which half.
The retro reveals you lost $8K on a client everyone thought was profitable. Again.
You Slack, you email, you bring it up in standup. The spreadsheet stays empty until Friday panic mode.
Built specifically for agencies that bill clients on retainer, project, or hourly budgets.
See every client's budget health at a glance. Green, yellow, and red indicators make it obvious who needs attention right now.
Team members log hours directly against clients. No separate tool, no exports, no copy-paste. Hours flow straight into budget calculations.
See how fast each client's budget is depleting and the projected end date. Burn rate updates automatically as hours are logged.
One click to sort clients by who's about to go over budget first. Stop putting out fires and start preventing them.
No onboarding calls, no import wizards, no migration projects. Just start.
Enter each client's name and total budget. Monthly retainer, project budget, or quarterly allocation — any format works.
Share the link with your team. They log hours against clients as they work. No training manual needed.
Watch budgets update in real time. Get a clear view of who's on track, who's at risk, and who needs a scope conversation.
You could use a spreadsheet. You could pay $15/user/month for an enterprise tool. Or you could use this — for free.
| Feature | Spreadsheet Google Sheets / Excel | Harvest / Toggl $10-15/user/mo | Client Budget Tracker Free |
|---|---|---|---|
| Client budget overview | Manual setup | Yes | Yes — built in |
| Time logging | No | Yes | Yes — built in |
| Burn rate calculation | DIY formulas | Reports only | Auto-calculated |
| Risk sorting | No | No | One-click sort |
| Team collaboration | Conflicts & overwrites | Yes | Real-time |
| Setup time | Hours | 30+ minutes | Under 2 minutes |
| Price | Free | $10-15/user/mo | Free |
Yes. Client Budget Tracker is completely free for your team. No credit card, no trial period, no usage limits. Built on Visimade's platform, so the infrastructure costs are covered.
There's no hard limit. Add as many clients and team members as your agency needs. The app is designed to work for agencies of any size.
Team members can see the client dashboard and log their own hours. Budget details and admin settings are available to account owners and managers.
Client Budget Tracker is a standalone tool focused on doing one thing well: tracking client budgets. Most agencies use it alongside their existing PM tools without needing an integration.
Your data is stored securely and belongs to your team. You can export it anytime. We don't sell data or use it for advertising.
Burn rate is calculated by dividing total hours logged (multiplied by the hourly rate) by the number of days elapsed in the budget period. This gives you a daily burn rate and projected budget end date.